Reminder General Membership Meeting
Our General Membership Meeting will be next Tuesday. Lunch will be provided. We will be voting on by laws and the next EA Board. Hope to see you there.
EA Bylaws
The EA Board of Directors recently convened a By-Laws Committee to review and make edits to the EA Constitution and By-Laws due to the need to update and clarify some of the document’s language. The Committee, comprised of Frank Dickey, John Foster, Paul Grazzini, Tina Landis, and Abby Young (while an EA member), reviewed and proposed edits to the full Board of Directors, which then approved the attached draft at the August 12 EA Board of Directors’ Meeting.
At the upcoming EA General Membership Meeting on Tues. Sept. 15, we will be presenting and discussing the proposed amendments (outlined below) to the EA Constitution and By-Laws. We will open a vote to accept or reject the amended Constitution and By-Laws by electronic vote immediately following the meeting.
Please review the changes and submit any questions or friendly amendments to the attached document to tlandis@baaqmd.gov. All the changes below can be found in the yellow highlighted sections in the document. You can find the current Constitution and By-Laws on the EA website, here, for comparison.
Outline of Edits to EA Constitution and By-Laws
Constitution, Article V (Page 5-6)
· Section A - Added – All officers are voting members
· Section B - Treasurer - Added Bonding and changed some language on countersigning checks and issuing checks in Treasurers absence
· Section C - Changed spending on Social Events and Items given out to Max of $10,000 for Fiscal Year (removed section limiting to 2 events), and charged other items to fiscal year accounting and insurance as an item for $2,500 yearly limit (Website, Phone, fax, )
By-Laws, Article III (Page 11)
· Adds 'Contract Negotiations' to list of topics that the Board may hold a “closed” Board Meeting.
By-Laws, Article IV (Page 12)
· Added Section F - Adds Specific language for voting on a new MOU - 15 days between announcement and deadline of voting. Announcement of vote can be done in 1) General Membership Meeting b) Special Meeting c) Approved Electronic Method; Language about submission of opinions and arguments for distribution to membership.
· Section G - Some clarifying changes to Proxy voting
By-Laws, Article V (Page 13)
· Section A - Same as changes to Constitution, Article V, Section C
· Section E - lifts cap of $50 for reimbursements to members for out of pocket expenses incurred on behalf of the EA.
· Added Section F – regarding Audits of Finances
EA General Membership Meeting September 15
GENERAL MEMBERSHIP MEETING
Tues. September 15, 12 noon, 7th Floor Board Room
Lunch will be provided. There will be discussion and a vote on revisions to the by-laws
among other topics. Members are encouraged to attend to meet the candidates running for the next EA Board. Revisions to the By-Laws will also be discussed and voted on. Electronic voting will be set up for the By-Laws approval and Board member elections to begin following the meeting. A copy of the new By-Laws will be emailed to all EA members for review 2 weeks prior to the Sept. 15 meeting. Contact tlandis@baaqmd.gov with any questions.
Summer Picnic
EA Summer Picnic September 26 @ Coyote Point, 1701 Coyote Point Drive,San Mateo. 94401
All members and guests are welcome to join this years summer picnic taking place Saturday, September 26 from 10:30 to 3 pm at Beach Site 5&6.
BBQ catered lunch. Dessert contest with prizes for the top three finalists. Children’s entertainment from 11 to 1. Food and drinks! Parking paid (if you RSVP before the deadline, otherwise it is 6$ per vehicle)
Please RSVP to Chris Coelho (ccoelho@baaqmd.gov) by Wednesday September 23. Please let Chris know if you will be driving as the EA will be picking up the tab for parking. Carpooling is highly encouraged! Sorry no dogs or amplified music will be allowed